Frequently Asked Questions

How can I apply?

AlburyCity uses the online program SmartyGrants.  You can apply by following the links on the grants page on our website

I’ve applied for a grant before.  Can I apply again?

If you are applying for a new project, then you can submit an application.

If you received funding from your previous application then you cannot apply for additional funding for the same project.

My organisation hasn’t sent in the acquittal (final report) from our last Project. Can we still apply?

Your organisation needs to have sent in the acquittal or to speak to the appropriate council officer if you need special consideration.

Can I apply again for funding for a project that has previously been unsuccessful?

Yes, but call for some advice first so that you know why it wasn’t successful the first time. Sometimes projects are not successful just because there are too many good applications to fund them all and slightly stronger applications succeed.

What is an Expression of Interest?

Our EOI process allows you to provide general information about your project which will be used as a basis for further negotiation with council staff to develop your application.

Are there any things that AlburyCity won’t fund?

Each program has specific requirements including exclusions and focus areas for projects. This will be listed in the guidelines for each funding program.  If you are in doubt then please talk to the appropriate AlburyCity staff.

Our project has already started; can we still apply for funding?

AlburyCity does not fund any elements of a project that have already commenced.  You may apply for funding for a new stage of a project.  It would be best to have a conversation with the appropriate council staff member to confirm that your project is eligible.

My organisation is based outside the Albury Local Government Area, can I still apply for funding?

Organisations based outside the Albury LGA can apply as long as they can clearly show that the funded project takes place inside the Albury Local Government Area or has a demonstrated benefit to the Albury community.  

How much financial contribution does my organisation have to put in?

Each funding program has different requirements in relation to your financial contribution. As a general rule, Council looks favourably on applications with a financial contribution as it demonstrates that you are committed to the project with your own resources.

How much can we apply for?

Each funding program has a specific pool of funds to allocate.  The following may be a useful guide.  If you have any questions then please speak with the relevant council officer.

Funding ProgramDetails of Funding Amounts

Community Fund

In past years Council has allocated a total annual pool of $500,000 towards Community Fund projects.

Annual Contribution program (accompanied by Service Level Agreement)

Please refer to the current annual operational budget as a guide to present allocations.

Recurrent Financial Assistance

Please refer to the current annual operational budget as a guide to present allocations.

One-Off Community Donations and Support

Please refer to the current annual operational budget as a guide to present allocations.

Sport and Recreation grants

  • Individual Athlete Grant Program

There are two levels of funding within this program.  

State Level - For nation-wide competitions where the applicant is representing NSW or Victoria                 $200

- National Level - For international competitions where the applicant is representing Australia $400

Sport and Recreation grants

  • Facility Development – Infrastructure   Improvements or Major Equipment

The average grant awarded is $4,000

Sport and Recreation grants

  • Facility Development – Business Plans or   Feasibility Studies

The average grant awarded is $4,000

Community and Cultural Grants

It is suggested you apply for no more than $3,000

Any projects applying for above this amount will need to have a significant impact within the community.

How much money will I get?

The amount depends on which fund you have applied to, the total number of applications received and the level of competition within each funding program.  Some projects are part funded and this will be negotiated with the council officer that manages the specific funding program.

What is in-kind support?

In-kind support is contributions that are made to your project that do not cost you any cash. For example volunteer labour, donated good or services, free venue.  It is always beneficial to calculate the value of these contributions to demonstrate in your application the level of support you are getting

Do we have to be incorporated?

Funds will only be provided to an incorporated organisation.  If you are an individual seeking funding then your project must be auspiced by an incorporated organisation. The Individual Athlete Grant program is an exception to this rule.

Do I need an Australian Business Number (ABN)?

Yes. Check your ABN on the Australian Business Register.

If your group doesn't have an ABN, complete a Statement by a Supplier Form and include it with your application. This provides you with a reason for not quoting an ABN to Council.

If you don't provide either an ABN or a Statement of Supplier form, we may need to withhold the top marginal tax rate (48.5%) of your grant payment.

How does GST affect my grant?

The Australian Tax Office considers Grants taxable income. GST only applies to your grant if your organisation is registered for GST with the ATO. In this case Council adds 10% for the GST to the grant. It's illegal to claim GST if you're not registered.

What insurances do we need to have?

Insurance requirements will depend on the type of project that you are undertaking. Council officers will be able to discuss these requirements in negotiations with you after you submit the Expression of Interest.

How do I know if my application has been received?

You will get an email confirming your application has been submitted together with your application details.

How is my application assessed?

All applications are reviewed by staff to ensure the project is eligible.  The projects are then assessed by a panel and recommendations developed for consideration by Councillors.

How do I get help with my application?    

AlburyCity staff are available to assist with your application.  You can call Customer Service on 02 6023 8111 and our friendly staff will direct your call to the appropriate staff member.

What if I have an issue that makes submitting an online application difficult?

Make contact with AlburyCity staff and we can help find a way to assist you. Call Customer Service on 02 6023 8111 and our friendly staff will direct your call to the appropriate staff member.

How many applications can I submit on behalf of the one organisation?

You can submit as many applications as you feel appropriate.  Please be aware that each fund always receives requests well beyond the amount available.  You are encouraged to be strategic in your approach to applications and submit only the project that is your priority.  One strong application is always going to be more competitive than many average applications.

When will I know if my application is successful?

All financial requests must be endorsed at a Council meeting.  Due to the various closing dates for the different programs there are different decision timeframes.  The guideline for each fund is as follows (but may vary year to year)

FundOpen for EOI/applicationsClosing DateDecisions Announced

Community Fund

December each year

Early February

On adoption of annual budget (normally at the end of May)

Annual Contribution program (accompanies by Service Level Agreement)

December each year

Early February

On adoption of annual budget (normally at the end of May)

Recurrent Financial Assistance

December each year

Early February

On adoption of annual budget (normally at the end of May)

One-Off Community Donations and Support

   

Sport and Recreation grants

  • Individual Athlete Grant Program

Ongoing

NA

Applicants will be notified within 14 days of the application being received.

Sport and Recreation grants

  • Facility Development – Infrastructure   Improvements or Major Equipment

August each year

Late September

Following the Council Meeting in December that year.

Sport and Recreation grants

  • Facility Development – Business Plans or   Feasibility Studies

August each year

Late September

Following the Council Meeting in December that year.

Community and Cultural Grants

Around August each year

September/October each year

After recommendations are adopted at a council meeting.  4th Monday of the Month.  Either October or November.

When can I expect to receive the money if I’m successful?

Funding Agreements will need to be signed and any conditions applied to the funding must be met. Depending on the program, funds may be distributed following endorsement of the Funding Agreement or at the completion of the project when the project Acquittal (final report) has been completed. This will be negotiated with the appropriate council officer.